Privacy Policy

We are committed to protecting the privacy of all personal data you provide us for this event registration. The following statements describe what we are doing with your data and how long we store it so you are fully informed prior to you submitting your personal information for event registration and / or abstract submission.

Australasian Society for HIV, Viral Hepatitis and Sexual Health Medicine
Level 3
160 Clarence Street
Sydney
NSW 2000
P: +61 2 8204 0770
E: conference@ashm.org.au
Point of Contact: Conference Secretariat

Name and Title: Amy Sargent
Phone: +61 2 8204 0770
Email Address: conference@ashm.org.au

ASHM will take photographs, videos and audio recordings of the virtual event related to the conference for use in ASHM’s news and promotional materials in print, digital, email and other media, including ASHM’s website and social media platforms. Event participants grant ASHM the right to use any image, photograph and voice in this context without compensation. All media become the property of ASHM and may be displayed, distributed or used by ASHM.

All live presentations will be video recorded and made available on demand as part of the conference. Delegates submitting questions as part of the Q&A / discussion consent to their questions being made available online as part of the discussion.

We ask for your personal data to facilitate your registration for this event and / or abstract submission.

If you are registering for the conference some of your data will be shared with other organisations and third parties in order to process your registration.
These will include:

  • Eway (ecommerce provider)
  • Should you elect to be on the delegate list, your name, organisation, state and country will be provided to sponsors of this event
  • Registration category will only be shared between relevant ASHM conference staff working on Australasian Sexual and Reproductive Health Day.

If you are attending the conference virtually some of your data will be shared with other delegates in the Meeting Hub of the virtual event portal. You can control the information that is shared in your online portal settings. This could include your first name, last name and organisation.

Your personal data will be retained by us for up to 5 years after the conclusion of this event.

You retain the right to ask us about your personal data at any time. Please contact us at  conference@ashm.org.au with any inquiries you may have.

You retain the right to withdraw consent of use of your personal data at any time. Please be aware that a withdrawal of consent before the start of this event will incur a full registration cancellation and cancellation fees as noted in the registration terms and conditions. Please contact us at conference@ashm.org.au with any inquiries you may have. If you are submitting an abstract the withdrawal of consent will result in your abstract not being submitted for review or inclusion in the conference program.

If you have attended any event with us, we will retain any financial, tax or event attendance records for reporting reasons, but will remove all personal data from our database, leaving an “anonymized” record for reporting reasons.